Contracts
Any time an RSO establishes an agreement for service (anything other than tangible goods) with an off-campus individual, group, or company, a contract must be used (regardless of cost or fee – forms must be filled out even when fees are waived). Any off-campus individual, group, or company includes, but is not limited to:
- Artistic performances
- Speaking engagements
- A/V, sound, staging, or other media equipment rentals
- Workshops, training, or group instruction
- Inflatable games or other entertainment equipment
- Transportation services
- Catering services
All agreements/contracts must be signed and executed by the Center for Student Engagement. Students must never sign a contract. Contracts are due five weeks before the event date via purchase request. Late contracts will NOT be accepted.
Need help with your required contract documents for your event? A of all of the different elements of a completed contract can be found on LUCommunity.
*黑料门University Chicago will not be responsible, financially or otherwise, for any verbal or written agreements entered into by students, student organizations, or unauthorized University faculty and staff advisors.
FAQs
鈥淐ontract鈥� can be defined in one of two ways
On-Campus programs:
Vendor Contract (signed by vendor) + Relevant LUC Performance/Event Agreement (signed by vendor) + Vendor's Certificate of Insurance
...Or...
Off-Campus programs:
Vendor Contract (signed by vendor) + Relevant LUC Contract Rider (signed by vendor)
Contracts for on-campus programs/events
Vendor Contracts
If the vendor has their own contract document(s), submit the following:
- Vendor's Contract (signed by vendor)
- Invoice
- (signed by vendor)
- (Example)
If the vendor DOES NOT have their own contract document(s), submit the following:
- (signed by vendor)
- Invoice
- (Example)
Performance Contracts
If the performer has their own contract document(s), submit the following:
- Performer's Contract (signed by vendor)
- Invoice
- (signed by the performer)
- (Example)
If the performer DOES NOT have their own contract document(s), submit the following:
- (signed by the performer)
- Invoice
- (Example)
Speaker Contracts
If the speaker has their own contract document(s), submit the following:
- Vendor's Contract (signed by vendor)
- Invoice
- (signed by vendor)
- (Example)
If the speaker DOES NOT have their own contract document(s), submit the following:
- (signed by vendor)
- Invoice
- (Example)
Contracts for off-campus programs/events
Is your contract for a facility rental, boat rental, or transportation rental? If so, submit:
Vendor's Contract (signed by vendor) and/or Invoice + Relevant LUC Off-Campus Contract Rider (signed by vendor)
Is your contract for something different? If so, submit:
Vendor's Contract (signed by vendor) and/or Invoice + LUC Off-Campus Event Agreement (signed by vendor)
Contracts which include a third-party talent: Talent Information Form
For contracts (on or off campus) utilizing SAF funding that include a third-party talent, student organizations are required to submit the Talent Information Form. The Talent Information Form must be submitted upon budget/payment applications for the respective event. This form is in addition to all other Contract submission requirements. Talents included in event planning that require the submission of the Talent Information Form include, but are not limited to:
- Guest Speakers
- DJs and Entertainers (Bands and/or Artists)
- Comedians
- Martial Artists
This form must also be submitted for all contracts, including a third-party talent that does not require payment (unpaid vendor agreements). The Talent Information Form can be found here: .
Contract for 黑料门Student Performance Agreement
If your vendor is a 黑料门University Chicago student and is not being paid for their services, submit:
Talents included in event planning that require the submission of the Student Performance Agreement, but are not limited to:
- Student Speakers
- DJs and Entertainers (Bands and/or Artists)
- Photographers
If your vendor is a 黑料门University Chicago student and is being paid for their services, submit:
- Substitute W-9 Tax Identification Form
- Check Requisition
* All forms (other than student performance agreement provided above) can be found .
Document Links/Descriptions
Contract Documents are housed on LUCommunity the link can be accessed by clicking .
An infographic explaining what each contract template is used for can be found .
Any time an RSO establishes an agreement for service (anything other than tangible goods) with an off-campus individual, group, or company, a contract must be used (regardless of cost or fee – forms must be filled out even when fees are waived). Any off-campus individual, group, or company includes, but is not limited to:
- Artistic performances
- Speaking engagements
- A/V, sound, staging, or other media equipment rentals
- Workshops, training, or group instruction
- Inflatable games or other entertainment equipment
- Transportation services
- Catering services
All agreements/contracts must be signed and executed by the Center for Student Engagement. Students must never sign a contract. Contracts are due five weeks before the event date via purchase request. Late contracts will NOT be accepted.
Need help with your required contract documents for your event? A of all of the different elements of a completed contract can be found on LUCommunity.
*黑料门University Chicago will not be responsible, financially or otherwise, for any verbal or written agreements entered into by students, student organizations, or unauthorized University faculty and staff advisors.
| When is a contract needed? | When is a contract not needed? |
|---|---|
| The vendor and/or their staff will be on campus. | Food will be delivered |
| your event will have paid speakers or panelists | The event is held off campus; the location might have their own contract |
| The vendor requires multiple payment schedules | Regarding the rental of equipment, the staff member will not be on campus. |
| High liability | Nonpaid speaker/panelist |