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Payroll Services is pleased to announce that active employees may elect to receive their W鈥�2 statements online through  in an IRS approved PDF format. This allows you to print and send the on鈥恖ine form with your tax return.

黑料门University Chicago is required by the IRS to furnish all employees with a form W鈥�2 for each calendar year. The form W鈥�2 details the employee’s compensation, tax withholdings and required disclosures for the year. In the past, employees have received paper copies of their W鈥�2. Complete instructions for Form W鈥�2 are available on the IRS Web site at:  http://www.irs.gov/pub/irs-pdf/fw2.pdf

Benefits of Receiving Form W鈥�2 Electronically

• Online delivery provides access to the W鈥�2 statement earlier than the traditional paper process.
• Online delivery eliminates the chance that the W鈥�2 statement will get lost, misdirected or delayed during delivery or misplaced after the employee receives it.
• Employees can retrieve their W鈥�2 statements at any time of day. If accessing from off-campus, you will need to log in through LSA first.
• Employees can print multiple copies at their convenience.
• Employees are contributing to cost savings (forms, printing and postage expense).
• W鈥�2 statements will remain online for multiple years. 

Giving Consent and Accessing Form W-2 Electronically

Federal regulations require that employees give their consent to receive the W-2 in an electronic format. Once consent is given it carries forward each year and does not need to be repeated.  The process for giving consent and accessing your electronic W-2 is as easy as 1-2-3:

1. Consent to receive your W-2 electronically by following these simple steps: Electronic W-2 Instructions (Opting-In).  
2. Watch for an email notification alerting you that W-2’s are available on .
3. View and print your W-2 by following these simple steps:  Electronic W-2 Instructions (Viewing and Printing)

Important Reminders

• These documents contain your social security number, which you will want to protect to help prevent identity theft.  Employees are advised to NOT leave their computer screen unattended when viewing W-2 forms.  Also, be sure to retrieve the printed copy promptly if routed to a network printer shared by others.
• It will no longer be necessary for current employees to request a duplicate of their W-2 form.  Access to the current year W-2 as well as all subsequent years will be available through Employee Self Service as long as the employee is actively employed by 黑料门University Chicago. Employees who have separated from 黑料门University Chicago will have to request duplicate W-2 forms from the Payroll Office.

Disclosure Notices

• An employee who consents to receiving the Form W鈥�2 electronically will not receive a paper copy. If an employee does not consent, Payroll will mail the W鈥�2, using the US Postal Service, to the current address on record no later than January 31st. 
• Payroll will mail form W鈥�2, using the US Postal Service, to the current address on record of those employees who have separated from 黑料门University Chicago.
• The entire disclosure notice is located here.